Executive Assistant (24–32 hours) – Dutch & English speaking

Executive Assistant (24–32 hours) – Dutch & English speaking

Hours

24–32 hours per week

Department

Executive Office / Corporate Support

Location

Remote / Netherlands

As an Executive Assistant, you support senior leaders within Construsoft’s international organization and help them manage their time, priorities and commitments effectively.

This is a role for someone who is comfortable working in a busy environment where schedules change, several priorities run in parallel and new requests can come up throughout the day. You keep an overview, identify conflicts early and make practical adjustments while keeping the most important priorities in focus.

Calendar management and travel planning are an important part of the job, but the role is broader than that. You will also prepare and coordinate meetings, organize information, follow up on actions and help senior leaders structure their work. We are looking for someone who is comfortable taking ownership and who is confident suggesting a different approach when there is a more effective way to organize things.

Interested

What you’ll do as a Executive Assistant 

As an Executive Assistant, you work closely with senior leaders and support their day-to-day coordination across the organization.

You will often be the person connecting agendas, meetings, information and follow-up. This requires good judgement and an understanding of what needs attention now, what can wait and where priorities may need to be adjusted.

You will have a high degree of independence in how you organize your work. Rather than waiting for instructions on every detail, you are expected to anticipate what is needed, keep track of commitments and make practical decisions within your responsibilities.

Your responsibilities include:

·       Managing complex calendars and proactively coordinating priorities.

·       Organizing international travel and logistics.

·       Preparing, coordinating and following up on meetings.

·       Managing correspondence and business documentation.

·       Supporting the preparation of presentations and leadership materials.

·       Organizing events, workshops and internal meetings.

·       Identifying planning conflicts before they become problems.

·       Taking ownership of scheduling decisions and proposing smarter ways of working.

·       Helping stakeholders stay focused on the right priorities.

Working with senior leadership

In this position, you will work directly with senior leaders and have regular contact with colleagues across different parts of Construsoft. Meetings, projects and priorities often involve several stakeholders, so good coordination and clear communication are an important part of the role.

Because you have an overview of different commitments, you can often identify where planning could be improved or where something needs attention before it becomes an issue. You should feel comfortable raising these points and discussing alternatives rather than simply following an existing schedule.

The relationship with senior leadership is based on trust, discretion and good judgement. You will handle confidential information, coordinate sensitive matters and sometimes need to set clear expectations when agendas or priorities conflict.

The role also gives you a broad view of the organization. By keeping meetings, decisions and follow-up well organized, you help senior leaders use their time effectively and create more structure around the work that involves different teams and parts of the business.

What You Bring

This role suits someone who combines strong organizational skills with good judgement. You are comfortable working independently, communicating with senior stakeholders and making practical decisions when several priorities compete for attention.

You pay attention to detail, but you also understand the wider context behind the work you are organizing.

We're looking for someone who:

·       Has experience as an Executive Assistant, Personal Assistant or in a similar role.

·       Works independently and takes ownership of responsibilities.

·       Is comfortable managing competing priorities and making decisions.

·       Thinks in solutions rather than obstacles.

·       Can confidently challenge existing ways of working when a better approach is possible.

·       Naturally stays several steps ahead.

·       Communicates professionally in both Dutch and English.

·       Handles confidential information with discretion and professionalism.

What You Can Expect

You will have a role with a high level of responsibility and direct contact with senior leadership. There is room to organize your work independently, suggest improvements and help develop more effective ways of planning and coordinating across the organization.

The position also gives you exposure to different parts of Construsoft, while offering the flexibility to combine working from home and the office.

·       A role where you are trusted to take ownership rather than simply execute tasks.

·       Direct collaboration with senior leadership, where your insights and recommendations are genuinely valued.

·       The opportunity to influence how leaders plan, prioritize and organize their time.

·       Freedom to introduce improvements, streamline processes and create more efficient ways of working.

·       A flexible working environment where you can work from home, the office or a combination of both.

·       A broad position with exposure to different parts of the business, projects and strategic initiatives.

·       An international organization with short communication lines, transparency and plenty of room for initiative.

About Construsoft

Construsoft supports construction and manufacturing companies with software solutions that improve design, engineering and building processes.

Across multiple countries, colleagues work together to help customers work smarter, more efficiently and with greater confidence.

Interested?

Send your CV and motivation to [email protected].
We look forward to hearing from you!