Office Manager & EA to COO

Office Manager & Executive Assistant to the COO | £50,000 - £55,000 | Permanent | City of London | 5 days office based    An established financial organisation is looking for an organised, people-focused professional to run its London office and provide light-touch EA support to the COO. You’ll keep a senior leader’s working day on track, look after supplier paperwork and billing, and manage a small front-desk team to make sure the office is a smooth, welcoming place for staff and clients. The ideal candidate will have solid office management experience alongside some experience managing diaries. The working environment is fast-paced, dynamic, and things can change at a moment's notice. As a result, we need someone that is confident and a real team player.   What you’ll do:   Manage the day-to-day running of the London premises Lead the front-desk team and keep client areas looking professional Plan seating and use of space, working with IT and facilities on desk moves and storage Make sure trained first-aid and fire safety volunteers are in place and known to staff Hold regular check-ins and appraisals, set objectives and support your team’s development Approve leave, monitor attendance and involve HR when needed Organise the COO’s schedule, screen their calls and pass on clear messages Write up and share meeting notes promptly Arrange business travel and itineraries, and process expense claims Keep track of supplier agreements and make sure invoices are coded and paid correctly Set up technology and email access for people joining or leaving the business   What you’ll need:   A strong track record as an office manager with some light touch experience supporting senior leadership Invoicing experience - ideally using Concur or similar  Expert-level Outlook, Excel, Word and PowerPoint skills Precision in your work and excellent organisational skills The ability to balance executive priorities with the needs of a busy office Awareness of working in a regulated environment and the judgement to flag issues early Experience handling supplier contracts or invoices  A trustworthy, approachable and proactive manner   Benefits:    Discretionary bonus scheme  Generous annual leave allowance  Enhanced pension contributions  Season ticket Loan Private Medical Insurance  Income protection    REF: JRM/225835