Administrator (Japanese, Italian, English speaking)

About the role

We are seeking an experienced administrative professional with a background in Japanese companies. The ideal candidate will have strong communication skills in Japanese, English and Italian, capable of supporting daily office operations and acting as a bridge between local teams and Japan headquarters.

Responsibilities

• Provide general administrative and office support within a Japanese corporate environment

• Coordinate communication between internal departments and Japan HQ

• Prepare documents, reports, and correspondence in Japanese, English, and Italian

• Support scheduling, meeting coordination, travel arrangements, and expense processing

• Assist with data entry, filing, and maintaining accurate records

• Handle inquiries from internal and external stakeholders professionally

• Contribute to smooth office operations and cross-cultural communication

Responsibilities

• Japanese language ability

• English language ability

• Prior administrative or office support experience in a Japanese company

• Strong organisational skills and attention to detail

• Ability to work effectively in a multicultural environment

• Excellent communication and interpersonal skills

Preferred Qualifications

• Italian language ability

• Experience liaising with Japan HQ

• Knowledge of Japanese business culture and etiquette

• Proficiency in MS Office (Excel, Word, PowerPoint)