Legal Secretary

We are seeking an experienced Legal Secretary to join our busy office-based team. This role will provide comprehensive secretarial and administrative support to fee earners across a range of practice areas, ensuring high standards of client care and efficient case progression. The post-holder will work closely with solicitors and paralegals, managing diaries, drafting correspondence and court bundles, and maintaining accurate file records within the case management system.

The successful candidate will join a supportive and forward-thinking firm, contributing to smooth day-to-day operations, helping to deliver timely, professional service to clients, and supporting continuous improvements in processes and document management.

Key responsibilities:

• Provide high-quality secretarial support to fee earners, including drafting and formatting letters, emails, bundles, court forms and standard documents; ensure documents are accurate, professionally presented and issued within required timescales.

• Manage fee earners’ diaries and appointments, co-ordinate meetings and client conferences (in person and virtual), and make travel arrangements where required; prioritise and re-schedule as necessary to meet client and internal deadlines.

• Maintain and update case management and electronic document management systems; open and close files, ensure accurate file notes, save and index correspondence and other documents in line with firm procedures and quality standards.

• Prepare court bundles, witness statements and other litigation documents, ensuring pagination, indexing and compliance with court rules and internal guidance; assist with filing and document service where required.

• Assist with billing administration and time recording by preparing timesheets, supporting fee earners to record time accurately and chasing outstanding entries as needed; prepare client correspondence and basic completion statements when required.

• Liaise professionally with clients, counsel, courts, third parties and internal colleagues to obtain information, progress actions and provide timely updates; handle telephone and reception enquiries with a client-focused manner.

Key skills and experience:

• Proven experience as a legal secretary or senior legal administrator within a law firm or legal environment; supporting solicitors or fee earners across one or more practice areas (residential property, private client, litigation or similar desirable).

• Excellent written and verbal communication skills with strong attention to detail and high standards of accuracy in drafting and document preparation.

• Confident user of case management systems, electronic document management, Microsoft Office applications (Word, Outlook, Excel) and comfortable adopting new systems or document automation tools.

• Highly organised with the ability to prioritise competing demands, manage multiple tasks and meet tight deadlines while maintaining a professional and client-focused approach.

• Experience in preparing court bundles, forms and managing filing procedures desirable; knowledge of billing processes and time recording advantageous.

• Excellent interpersonal skills, able to work collaboratively within a team and liaise confidently with clients, counsel and external organisations.