People, Communications & Office Coordinator

Human Factor is seeking, on behalf of a client, a well-established and growing pharmaceutical company, a highly organized and proactive People, Communications & Office Coordinator to join the HR team.

This is a diverse and hands-on role for someone who enjoys working across internal communications, employee experience, office & facilities coordination and executive support.

Key Responsibilities

Internal Communications & Employee Experience

• Create and coordinate internal communications, including announcements, newsletters, employee updates and company-wide communications.

• Write, edit and prepare engaging content for internal audiences, ensuring clear and consistent communication.

• Support internal events, employee engagement initiatives and activities that strengthen company culture.

• Help ensure employees and teams are informed, connected and engaged.

• Contribute to initiatives that enhance the overall employee experience.

Onboarding & People Support

• Coordinate the end-to-end onboarding experience for new employees, from pre-boarding and documentation to equipment, welcome activities and first-week follow-up.

• Act as a key point of contact for new joiners, helping them navigate their first days within the company.

• Coordinate with HR and relevant internal teams to ensure everything is ready before a new employee joins.

• Support day-to-day People/HR activities and initiatives as part of the HR team.

• Maintain a high level of confidentiality and professionalism when handling employee-related information.

Office & Facilities Management

• Coordinate the smooth day-to-day operation of the office and workplace.

• Manage office supplies, procurement and administrative requirements.

• Coordinate external suppliers, service providers and facilities-related activities.

• Follow up on maintenance, office services and workplace needs.

• Support the organization and coordination of office events, meetings and employee activities.

• Help create a well-organized, welcoming and functional workplace environment.

• Support company vehicle administration and other office-related operational matters, where required.

Executive Support

• Provide day-to-day administrative and organizational support to the Deputy CEO.

• Manage calendar, meetings, appointments and scheduling.

• Coordinate meetings and ensure appropriate follow-up on action points.

• Act as a point of contact between the Deputy CEO and internal and external stakeholders.

Requirements

• Bachelor's degree in HR, Business Administration, or a related field.

• 3+ years of experience in HR administration, office management, or executive support.

• Excellent command of Greek and English, written and spoken.

• Advanced MS Office skills (Outlook, Excel, Word).

• Strong organizational skills and the ability to manage multiple priorities.

• Discretion and professionalism when handling confidential information.

• A proactive, service-minded attitude and comfort working with senior leadership.

What the Company Offers

• Competitive salary package.

• Performance-based bonus.

• Private medical insurance.

• Preferential rates at the company restaurant.

• Gym membership discounts.

• Direct exposure to senior leadership and room to grow within a growing organization.

Are you Interested?

Send your CV in confidence to Human Factor. All applications are treated with strict confidentiality.