Service Coordinator / Administrator

Service Coordinator / Administrator
We’re looking for a highly organised, customer-focused professional to join our team at Ocular and help deliver the responsive, class-leading service. This varied opportunity suits someone who combines strong administration, communication and commercial awareness with a genuine commitment to customers.
If you’ve also worked in the following roles, we’d also like to hear from you: Service Administrator, Customer Service Administrator, Helpdesk Coordinator, Customer Service Coordinator, Service Support Coordinator, Operations Coordinator, Service Scheduler, Service Desk Coordinator
 
SALARY: £28,000 per annum + Benefits
LOCATION: Hybrid working 2 days from home and 3 days in the Nottingham Office (NG15) (near the M1 Junction 27)
JOB TYPE: Full-Time, Permanent
 
JOB OVERVIEW
This is a varied opportunity to become a central link between Ocular’s customers, engineers and service leadership. The Service Coordinator / Administrator will coordinate service activity, customer updates and job progression against SLAs and internal targets.
Known internally at Ocular as Service Coordinator, the Service Coordinator / Administrator will help turn faults, queries and planned maintenance into well-managed outcomes while keeping records and commercial processes on track.
Working within Ocular’s proactive, customer-driven culture, the Service Coordinator / Administrator will build trusted relationships with customers, engineers and suppliers while supporting service.
 
ABOUT US
Ocular is an independent security systems integrator with over four decades of experience delivering security solutions across high-security, public space, transport, and infrastructure projects throughout the UK and Ireland.
The company is committed to building long-lasting customer relationships by delivering exceptional service at every stage. Through strong partnerships with leading technology providers, Ocular remains at the forefront of innovation, delivering reliable, tailored security solutions to meet each customer’s unique requirements.
As part of Synectics Plc, our company values underpin everything we do, and we consistently recognise individuals within our business who demonstrate these behaviours.
 
DUTIES
Your duties as the Service Coordinator / Administrator include:

Customer Service and SLA Delivery: Deliver excellent customer support while helping ensure agreed SLAs and internal service targets are met
Engineer Scheduling and Job Coordination: Book work with customers, allocate activity to engineers and follow up jobs through to closure or further action
Service Call Management: Log and process corrective and preventative service calls accurately in Solarvista and keep records updated
Customer Communication: Provide clear updates, respond professionally to queries and support effective fault resolution
Compliance Documentation: Coordinate relevant H&S paperwork, RAMS and training certificates for customer approval where required
Parts and Plant Coordination: Arrange and dispatch plant, spare parts and replacement parts to support service delivery
Contract Performance Monitoring: Identify issues, delays or trends that could affect KPIs, SLAs or wider contract performance and escalate them appropriately
Commercial Administration: Support quotations, chargeable works, supplier invoice approvals, invoicing requests and other financial processes
Paperwork and Record Control: Collate, issue and manage documentation in line with company and client financial procedures
Supplier and Subcontractor Liaison: Maintain effective working relationships with suppliers and subcontractors
Performance Reporting: Support the Helpdesk Team Leader with key performance reporting and deputise when required
Standards and Procedures: Work in line with company and client procedures, relevant ISO and NSI standards, codes of practice and Health and Safety requirements

CANDIDATE REQUIREMENTS
ESSENTIAL

Track record of delivering excellent customer service in a customer-facing role
Strong administration skills and confidence using Microsoft Office
Excellent organisation skills with the ability to work under pressure and meet deadlines
Excellent written and verbal communication skills
Commercial awareness with the ability to balance customer service, efficiency and cost control
Strong geographical knowledge of the UK to support effective planning and job allocation
Team-focused approach with the ability to support colleagues and contribute to a high-performing environment
Eligibility to live and work in the UK, with verification required before employment starts

DESIRABLE

Knowledge of Solarvista Business Manager
Experience within a mechanical or electrical engineering environment

Our Commitment to Equality and Diversity
Synectics plc and its subsidiaries are committed to promoting equal opportunities in employment and in our employment policies for recruitment, selection, training, development, and promotion. Such policies are in place to ensure that both job applicants and employees of Synectics receive equal treatment regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
 
NO AGENCIES PLEASE
 
HOW TO APPLY
To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.
JOB REF: AWDO-P15404
This job is being advertised by AWD online on behalf of Ocular
AWD-IN-SPJ