Events Executive / Senior Administrator

Events Executive / Senior Administrator

This is a fantastic opportunity to join the team, at The Army Benevolent Fund (ABF), behind the Lord Mayor’s Big Curry Lunch as it celebrates its milestone 20th year. 

Ideally, you’ll bring events experience gained within fundraising. Applications are also welcomed from highly experienced administrators with excellent stakeholder and committee-facing experience, ready to help deliver this high-profile charity event.

If you’ve also worked in the following roles, we’d also like to hear from you: Events Coordinator, Event Coordinator, Fundraising Executive, Fundraising Officer, Fundraising Events Executive, Charity Administrator, Business Support Administrator, Event Administrator, Supporter Engagement Officer, Volunteer Coordinator

SALARY: £38,399 per annum + Benefits

LOCATION: Hybrid – minimum of 2 days from the office in Victoria, London

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 35 hours per week, Monday to Friday. Work outside core hours and at weekends is required when necessary

SUPPORTING STATEMENT REQUIRED: A Supporting Statement is required with your CV to be considered for this vacancy. The supporting statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.

JOB OVERVIEW

This is an excellent opportunity for an Events Executive / Senior Administrator to take a central role in delivering a high-profile fundraising event and associated stewardship activity.

Working closely with senior colleagues and the organising committee, the Events Executive / Senior Administrator will coordinate plans, budgets, suppliers, volunteers, marketing and supporter engagement.

Strong administration and stakeholder skills will be key as the Events Executive / Senior Administrator helps grow participation, strengthen supporter relationships and enhance the event’s profile.

ABOUT US

The Army Benevolent Fund (ABF) is the Army’s national charity, supporting soldiers, veterans, and their immediate families in times of need. Founded in 1944, our purpose is to provide a lifetime of support to serving soldiers, former soldiers, and their families when they are in need, ensuring they can avoid hardship and enjoy independence and dignity. The Charity operates a regional structure across England, Scotland, Wales, and Northern Ireland, with its central office in London.

APPLY TODAY

Ready to make your next career move? Apply Now for our Recruitment Team to review.

DUTIES

Your duties as the Events Executive / Senior Administrator include:

• Event Planning and Delivery: Coordinate end-to-end planning and delivery of the flagship fundraising event and associated stewardship activities
• Income and Participation: Work with senior colleagues and the organising committee to support agreed income, participation and profile-raising targets
• Planning, Budgets and Milestones: Develop and manage project plans, event timelines and budgets to support effective delivery
• Stakeholder and Committee Engagement: Build effective relationships with committee members, supporters, volunteers, suppliers and senior stakeholders
• Supplier and Contractor Management: Coordinate venues, production, catering, AV, auction providers and other third parties, monitoring contractual obligations and service standards
• Volunteer Coordination: Recruit, brief, support and recognise volunteers involved in event planning and delivery
• Marketing and Supporter Communications: Develop event marketing activity, supporter communications and materials to support participation, ticket sales and donations
• Financial Administration and Reporting: Process financial transactions, supporter information and event data accurately, supporting reporting and reconciliation
• Risk, Compliance and Governance: Identify operational risks and support health and safety, governance and compliance requirements
• Cross-Team Support: Contribute to wider charity projects and events when required

CANDIDATE REQUIREMENTS

• Ideally, events experience gained within fundraising, or a highly experienced administration background with excellent stakeholder and committee-facing experience
• Excellent administrative and organisational skills with the ability to manage competing priorities and strict deadlines
• Strong written, verbal and interpersonal communication skills with confidence working with senior stakeholders, committees and supporters
• Ability to work collaboratively and inspire committees, supporters and volunteers towards shared goals
• Experience recruiting and managing volunteers
• Strong IT literacy, including Microsoft Office, charity fundraising databases and report generation; Raiser’s Edge and Monday.com are relevant systems
• Proactive, collaborative and self-motivated approach with empathy for the charity’s cause and beneficiaries
• Willingness to travel around the UK and occasionally overseas, and to work outside core hours or at weekends when necessary
• Right to work in the UK; visa sponsorship is not available

BENEFITS

• 30 days’ holiday, plus bank holidays
• Employer contribution pension (after the 6-month probationary period)
• Income protection scheme (after the 6-month probationary period)
• TOIL scheme for participation in key charity events and activities

The Army Benevolent Fund (ABF) is an Equal Opportunities Employer

NO AGENCIES PLEASE

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.

JOB REF: AWDO-P15411

This job is being advertised by AWD online on behalf of The Army Benevolent Fund (ABF)

AWD-IN-SPJ