Transport Administrator

Transport Administrator, Crawley

Role Overview

Salary

Competitive

Employment Type

Permanent, full-time

Contracted Hours

07:00-16:30, including 45-minute unpaid break. Monday to Friday.

Plus on-call telephone support upon completion of a successful probationary period

Annual Leave

25 days, plus 8 Bank Holidays

Bonus

Discretionary Annual and Christmas Bonuses

About the Role

Join Day Group as a Transport Administrator and become an important part of our Transport Team based in Crawley. Supporting our expanding truck fleet, you’ll help ensure vehicles remain safe, legally compliant, and available to support operations across the business.

Working alongside experienced transport professionals, you’ll coordinate vehicle servicing, MOTs, repairs, and compliance activities, while maintaining accurate records and supporting the day-to-day administration of the Transport Office.

This is a varied and fast-paced role that would suit someone who is organised, detail-oriented, and enjoys working in a team environment. Full training will be provided on the Company’s fleet management systems and processes.

Person Specification

We are looking for a proactive and organised individual who enjoys working in a busy administrative environment and takes pride in maintaining high standards of accuracy.

You’ll be a strong team player with the ability to manage competing priorities, communicate effectively with colleagues and suppliers, and ensure important compliance deadlines are met. A good mechanical understanding would be advantageous, as the role involves supporting the maintenance and compliance of a large commercial vehicle fleet.

You should be flexible, dependable, and capable of working both independently and collaboratively within a supportive team environment.

Key Responsibilities

• Book vehicle servicing, maintenance, MOTs, tachograph calibrations, and repairs
• Support the ongoing compliance of the Company's commercial vehicle fleet
• Assist in ensuring the requirements of the Operator Licence are maintained at all times
• Work closely with other Transport Administrators and the wider Transport Team
• Respond to internal and external telephone enquiries in a professional and timely manner
• Welcome visitors to the Transport Office and issue work permits where required
• Maintain accurate fleet and compliance records using Company systems
• Assist with transport administration and documentation to support daily operations
• Monitor key booking and maintenance schedules to ensure compliance deadlines are met
• Provide support to colleagues and contribute to the efficient operation of the Transport Office
• 24/7 on-call rota, providing telephone support only with no requirement to attend the office

Skills and Experience

Essential

• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Good communication and listening skills
• Ability to effectively prioritise workloads and meet deadlines
• Ability to work successfully within a team environment
• Good IT skills and willingness to learn new systems
• Flexible and proactive approach to work
• Good understanding of the importance of safety and compliance

Desirable

• Mechanical knowledge or interest in commercial vehicles
• Previous administration experience within a transport, fleet, logistics, engineering, or operational environment
• Experience working with databases or fleet management systems
• Understanding of transport compliance requirements and Operator Licence obligations
• Full UK driving licence

Why Join Day Group?

Day Group is one of the South’s leading suppliers of primary and recycled aggregates, built on a reputation for quality, reliability, and service.

Our Transport Team plays a vital role in keeping our fleet safe, compliant, and operational, ensuring we continue to deliver the high standards our customers expect. As a Transport Administrator, you’ll gain valuable experience within a professional transport operation while working alongside knowledgeable and supportive colleagues.

We’re proud of the people behind our success and actively support learning, progression, and development, providing opportunities to build a long-term career within a well-established and growing business

9% non-contributory pension scheme

Death in Service benefit

GymFlex membership

Cycle to Work scheme

On-site parking

Career development opportunities

All applicants must be eligible to work in the UK. Day Group is an Equal Opportunities Employer.

Apply Now

We’re always looking for talented people who share our commitment to quality, reliability, and teamwork. If this role sounds like the right fit for you, we’d love to hear from you.

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