Planning Quality Governance Lead

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Planning & Quality Governance Lead

About Sybilla Technologies:

At Sybilla Technologies, we are on a mission to let the world see what happens in space – clearly, reliably, and on time. 

In a domain where objects travel at 24,000 km/h and a single unseen fragment can destroy a satellite or endanger a crew, visibility is everything. We transform that responsibility into action, building systems, software, and services that safeguard the future of global space operations. 

Born from a passion for astronomy, engineering, and exploration, Sybilla has grown from a small, bootstrapped startup into a recognized European leader in Space Traffic Management, Space Surveillance & Tracking, and Space Operations. 

We are now looking for a Planning & Quality Governance Lead to bring structure, consistency and transparency to how the company plans and coordinates its work across projects, programs, resources and departments. 

What You Will Do:

• Own and coordinate the company-wide planning cycle, ensuring that planning activities are structured, connected, and delivered according to an agreed cadence. 
• Define the planning calendar, scope, and objectives of recurring planning sessions across the organization. 
• Coordinate planning for strategic, complex and cross-functional initiatives involving multiple projects, programs, or organizational units. 
• Organize and facilitate key planning sessions, ensuring the right people are involved and that discussions result in clear outcomes. 
• Consolidate and validate planning inputs and outcomes from projects, programs and departments into a coherent company-wide view. 
• Coordinate periodic reviews of workload, capacity, resource demand, and priorities across the organization. 
• Facilitate the resolution of resource and priority conflicts, bringing the relevant leaders together to reach practical decisions. 
• Lead, manage and develop the Planning & Quality Governance team, setting clear objectives, responsibilities and expectations. 
• Build effective cooperation between the different specialist areas within the function and across the wider PMO organization. 
• Establish clear operating interfaces between planning, program delivery, project delivery, and departmental functions. 
• Continuously improve planning practices, processes and standards based on delivery performance, lessons learned, audit findings and organizational needs. 
• Ensure that planning and governance outputs are consistent, timely, actionable, and adopted across the organization. 
• Oversee the quality governance framework and ensure that audit findings, lessons learned and agreed improvement actions translate into meaningful organizational and process improvements. 

Requirements:

Experience & Background

• 5+ years of experience in project, program, portfolio or PMO environments, including at least 3 years in a leadership or management role. 
• Proven experience running company-wide or multi-project planning cycles and resource/capacity reviews. 
• Experience building, leading or developing PMO, governance, quality or business operations functions. 
• Experience defining governance frameworks, decision-making processes, standards, and operating procedures. 
• Experience leading and developing a small team. 
• Experience working with PMO and work-management tools such as ClickUp at a planning and oversight level. 
• Bachelor’s or master’s degree in project management, business administration or related field. 
• PMP, PRINCE2, MoP or equivalent portfolio/program planning certification is a plus. 

Skills & Mindset

• Strong ability to bring structure and clarity to complex, cross-functional environments. 
• Excellent facilitation, negotiation, and stakeholder management skills. 
• Ability to work effectively with leaders from different functions and balance competing priorities. 
• Strong organizational and analytical skills, with the ability to see both the bigger picture and the dependencies underneath it. 
• Comfortable facilitating planning and decision-making rather than simply producing plans yourself. 
• Strong ownership and follow-through – make sure that agreed actions actually happen. 
• Ability to identify conflicts and bottlenecks early and help the organization address them constructively. 
• A continuous-improvement mindset combined with an appreciation for the value of stable, predictable processes. 
• Strong command of English, both written and spoken, for daily communication in an international environment.

What We Offer:

• Compensation: PLN 21,000-29,000 gross/month (Employment Contract), depending on experience and qualifications. Alternatively, PLN 165-220 net/hour (B2B contract), 
• Full-time employment, 
• Remote-first work model, with occasional visits to our Bydgoszcz office, 
• Flexible working hours, 
• Medical package and sport package, 
• Group insurance, 
• The opportunity to work in a highly specialized space-tech environment with astrophysicists, engineers, analysts, and strategists, 
• A role with real organizational impact – helping shape how a growing technology company plans, prioritizes and delivers its work.

Why Sybilla?

• We work in a dynamic, rapidly evolving environment where clarity, accountability, and preparedness matter as much as innovation. 
• Our culture is built around ownership, transparency, quality, and getting things done. We care about results, not appearances, and about delivering on our commitments while maintaining high standards. 
• You will join a team working on systems and services that help agencies, defense organizations and commercial players navigate an increasingly crowded orbit – contributing to the safety, fairness and growth of the global space economy. 
• If you are someone who enjoys bringing order to complexity, connecting people around common priorities and building systems that help organizations perform better, we would love to hear from you. 
• At Sybilla, we don’t just observe space. We make it navigable. Predictable. Safe. And you can help shape what comes next.

Apply Here