Head of Marketing & Production Operations

Skip to content

Job offer

Head of Marketing Production & Operations

About Sybilla Technologies

Join Us in Helping Humanity Clearly See and Navigate Space Safely. 

Sybilla Technologies exists to help humanity understand what happens in space and make informed decisions that support safe operations, sustainable growth and the future of exploration. We believe space should remain a safe, sustainable and shared frontier, open to all humanity, and that transparency, trust and responsible behaviour are essential to making that future possible. 

Achieving that vision requires more than great technology. It requires clarity. It requires trust. It requires information to be presented in a way that is precise, credible, professional and hard to misunderstand. 

About The Role:

As Head of Marketing Production & Operations, you will establish and run Sybilla’s marketing production function, taking operational ownership of the production framework, team and its ongoing performance.

You will report directly to the CEO and lead Marketing and Communications Coordinator(s) and future production resources. You will also manage a network of external production partners and coordinate internal contributors from Strategy, Commercial, Product, Operations and Leadership.  

Your focus will be on turning approved priorities into structured production plans and ensuring that marketing outputs are delivered consistently, efficiently and to a high standard. You will own production workflows, resource planning, supplier management, quality controls, production governance and delivery visibility across content, publications, campaigns and events.  

This is an operational leadership role. You will not own corporate, brand or growth strategy, but you will make sure that agreed strategic priorities are translated into well-managed, high-quality and market-ready outputs. 

What You Will Do

• Own Sybilla’s marketing production framework, establishing effective workflows, templates, asset management, publishing processes, version control and quality standards across marketing outputs. 

• Own the marketing production calendar and delivery planning, translating priorities from Strategy, Commercial, Product, Operations and Leadership into clear schedules, deliverables and resource plans. 

• Lead the production of high-value marketing and thought-leadership materials, including strategic reports, white papers, market analyses, executive briefings, presentations, digital content and other market-facing assets. 

• Own the company’s event production portfolio, from evaluating and prioritizing participation to planning materials, exhibition systems, logistics and post-event follow-up. 

• Lead and develop the marketing production team, setting clear responsibilities, ways of working and development plans, while supporting the continued growth of the function. 

• Build and manage the external production network, including agencies, designers, photographers, videographers, printers and event suppliers. This includes briefing, quotations, contracts, performance management and quality assurance, as well as taking ownership of supplier relationships established by our strategic communications partner. 

• Ensure production quality, governance and delivery readiness, including approval processes, brand compliance, information-security requirements and effective production systems for recurring publications, website and newsroom content, sales materials, campaigns and events. 

• Manage the operational side of the function, including production budgets, capacity and performance reporting, and provide marketing-production inputs for relevant promotional grants and EU/EDF project activities. 

What You Bring:

Must-have  

• 5-8+ years of experience in marketing production, marketing operations, studio or production management, communications operations, or agency production/account management. 
• Experience leading a small team and working with external suppliers. 
• Proven experience building or improving production systems, including templates, asset libraries, workflows, standard operating procedures and approval chains. 
• Hands-on production literacy across print, digital, presentations, photography, video, motion and event formats, with the ability to brief and quality-check specialist suppliers. 
• Strong project, budget and vendor-management skills, including briefs, quotes, tenders, contracts, cost control and supplier performance management. 
• Excellent written and verbal English – C1 level or equivalent. 
• A structured, calm and deadline-driven approach, with strong judgement, precise written communication and the ability to maintain high standards under pressure. 

Nice to Have 

• Experience producing materials for institutional, B2B, B2G or technical audiences; experience in government, defence, space, engineering, science or deep-tech is an advantage. 
• Experience leading a small team and managing a broader network of external suppliers. 
• Publishing or editorial-production experience, including coordination of authors, data visualization, design, translation, distribution and recurring publication schedules. 
• Confident use of project-management and collaboration tools such as ClickUp, Asana or Jira, as well as SharePoint or Teams. 
• Working familiarity with design, CMS and mailing tools. 
• Awareness of data visualization, web-content operations, SEO basics, newsroom operations or basic photo/video production. 
• Experience in a start-up or scale-up environment where cost discipline and operational efficiency matter. 
• A genuine interest in technology, astronomy or space. 

What We Offer:

• Remote employment model, with regular presence at HQ (4-8 times per year) and attendance at relevant events. 

• Compensation:  
  • Poland: PLN 16,000-23,000 gross/month (Employment Contract) or PLN 124-178 net/h (B2B) 
  • EU: EUR 4,800-6,900 gross/month (Employment Contract) or EUR 37-53 net/h (B2B) 
  • The final compensation package depends on professional experience, qualifications, seniority, employment model and applicable local market conditions. 
• Flexible working hours, 
• Medical and sports package, 
• Group insurance, 
• Professional development opportunities, including conferences, training and other learning opportunities, 
• A dedicated mentor and structured onboarding, where applicable, 
• A high level of ownership and autonomy in your area of responsibility, 
• The opportunity to work in a highly specialized space-tech environment alongside astrophysicists, engineers, analysts, software developers and other experts, 
• The opportunity to work on technologies and projects with real-world impact across the space, defense and deep-tech ecosystem. 

Why Sybilla?

• At Sybilla, we don’t just observe space. We make it navigable. Predictable. Safe. And you can help shape what comes next.
  • We give people real responsibility and trust them to take ownership of their work. 
  • We work on complex problems where good decisions, collaboration and high standards matter. 
  • We value clear communication, accountability and getting things done — without unnecessary bureaucracy. 
  • We are growing, which means there is room to improve how we work, challenge existing solutions and make a visible impact. 

Apply Here