About the role

Contract Administrator

Job Details

Job Type:	Permanent
Salary:	£35000 to £36000 per year
Contact:	Jo Cabannes
Contact Email:	[email protected]
Contact Phone:	07377790724
Job Ref:	30232

Consultant

Jo Cabannes

Associate Director

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Contract Administrator – Westminster, London SW1H – £35,000–£36,000

Behind every well-run building is someone keeping the jobs booked, the paperwork moving and the invoices out on time. In this role, that’s you: the organised heart of a busy facilities team.

We’re recruiting on behalf of a well-established national facilities management provider, looking for a Contract Administrator to join their commercial property maintenance team in Westminster, London. You’ll support the Contract Manager and on site team on a prestigious commercial contract, working closely with engineers, subcontractors and the client. Please note, this is not a hybrid role, and requires working in the office 5 days per week.

THE ROLE

Managing the CAFM/maintenance system, scheduling PPM and producing PPM sheets
Organising planned and reactive subcontractors and raising purchase requisitions
Making sure jobs are closed out and paperwork comes back complete
Producing work-in-progress and monthly client reports
Issuing PPM and additional works invoices, and checking supplier invoices
Supporting with quotes, cost logs, CVRs and debt control

WHO WE’D LOVE TO HEAR FROM

Administration experience, ideally in facilities management or building services
Strong Excel and Word skills
A working knowledge of PPM or CAFM systems
Organised, able to prioritise and calm under pressure
Confident and professional with clients, engineers and subcontractors

WHAT’S ON OFFER

Salary of circa £35,000–£36,000 per annum
Monday to Friday, 40 hours a week – 8am to 5pm
28 days’ annual leave plus bank holidays, with the option to buy more
Pension with up to 9% employer contribution
24/7 digital GP service for you and your family
Access to an employee benefits and discounts hub

If you’re an organised administrator who enjoys keeping a busy team on track, send me your up-to-date CV and I’ll give you a call for a confidential chat about the position.

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