Executive Assistant

Location: Lebanon 

Employment Type: Full-Time 

About Us: 
At SoftSales Consulting, we provide innovative solutions to help businesses optimize their operations and achieve success. We are seeking a highly organized and proactive Executive Assistant to support our leadership team and manage administrative responsibilities. This role is ideal for someone with excellent multitasking skills, a strong attention to detail, and a passion for ensuring smooth operations within a dynamic organization. 

Key Responsibilities: 

Executive Support 

• Act as the primary point of contact for the CEO, managing calendars, scheduling meetings, and coordinating travel arrangements. 
• Prepare reports, presentations, and correspondence on behalf of the executive team. 
• Organize and prioritize tasks to ensure the efficient flow of work and communication. 

Administrative Responsibilities 

• Manage office operations, including maintaining records, organizing files, and overseeing supplies. 
• Handle incoming communications such as emails and phone calls, and respond on behalf of the company when required. 
• Coordinate with internal and external stakeholders for meetings, events, and project updates. 
• Oversee data entry, record-keeping, and ensure accurate documentation of company files. 
• Assist with payroll inquiries and ensure confidentiality regarding salary-related matters. 

Manage official client communications and documents 

• including but not limited to invoices, contracts, and other formal documents, ensuring they are properly filed, tracked, and shared as needed.
• Ensure timely processing and distribution of invoices and contracts to clients, maintaining consistency and compliance with company policies. 
• Support the preparation of proposals, reports, and presentations for client and internal meetings. 

Team Support 

• Provide general administrative support to the team, such as booking appointments and organizing events. 
• Act as a liaison between executives, staff, and clients to facilitate communication and deliverables. 

Company Online Presence 

• Oversee and manage the company’s online presence, including maintaining and updating the company’s LinkedIn profile, website, and other social media platforms. 
• Ensure that the company’s online content is up to date, consistent with the company’s values, and engaging for both clients and potential partners. 
• Collaborate with the marketing team to develop and implement strategies for enhancing the company’s visibility and brand presence online. 
• Monitor online interactions, respond to inquiries, and maintain a positive and professional digital image of the company. 

 Qualifications: 

• Bachelor’s degree in Business Administration, Management, or a related field is a plus. 
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role. 
• Excellent verbal and written communication skills in English and French . 
• Strong organizational and multitasking abilities with keen attention to detail. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Trello, Asana). 
• Ability to maintain confidentiality and handle sensitive information with professionalism. 
• Strong problem-solving skills and a proactive approach to challenges. 
• Flexibility to adapt to changing priorities and deadlines. 

What We Offer: 

• Competitive salary and benefits.
• Opportunities for professional development and training.
• A collaborative and inclusive work environment.
• The chance to contribute to exciting projects in a fast-paced industry. 

 How to Apply: 

If you are a highly organized professional with a passion for supporting executive leadership and ensuring operational excellence, we’d love to hear from you! 

Please send your CV and a brief cover letter to info@softsales-consulting.com or apply directly via this form. 

Join SoftSales Consulting and help us drive success through exceptional leadership support!