CURRENT OPPORTUNITY

Business Support Administrator

Working with Shearwater Marine

OUR COMPANY

Shearwater Marine Services has a well respected background supporting marine based infrastructure projects. Our company has recognised pedigree from underwater inspection, maintenance and repair contracts to large scale, high profile, marine construction and diving projects.
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We have high customer retention and an excellent reputation for providing invaluable and professional assistance to construction industries, renewable energy providers, defence, local government agencies, utilities providers, ports and harbour authorities, consultant engineering firms and shipping and ferry companies.

The Role

This is an excellent opportunity for an experienced administrator who enjoys working in a varied role, building strong relationships and contributing to the effective delivery of projects and operations. You will work closely with the Defence Department Manager, Defence Project Managers and colleagues across Business Support, Finance, Procurement, Quality, and Health and Safety. The role will provide eposre to projects administration, procurement, financial adminisration, document control, reporting and compliance. As part of a diverse and evolving business, no two days will be the same. You wil have the opportunity to support important defence and marine projects while helping to improve the systems, processesand working practices that support their delivery.

Key Responsibilities

As Business Support Administrator, you will provide day-to-day administrative and project support to the Defence Department, working closely with Project Managers and colleagues across the wider Group.

Your responsibilities will include;

Coordinating project administration, correspondence, meetings, records and action trackers.
Supporting purchasing, purchase orders, suppliers, invoicing, timesheets and financial administration.
Maintaining accurate project files, registers, schedules and document control records.
Assisting Project Managers with reports, customer information and project reviews.
Supporting audits, compliance activities and the secure handling of Defence and commercially sensitive information.
Maintaining management information and highlighting outstanding actions, delays or administrative risks.
Helping to improve systems, processes and working practices.

The role will primarily support the Defence Department while remaining part of the wider Group Business Support function.

REQUIRED SKILLS

We are looking for an organised, proactive and dependable individual with strong administrative skills and excellent attention to detail.

Ideally, you will have;

Previous experience in an administrative, business support or project support role.
Strong organisational and communication skills, with the ability to manage competing priorities.
Good Microsoft 365 skills, particularly Outlook, Word, Excel, Teams and Sharepoint.
Experience maintaining accurate records, trackers, and electronic filing systems.
A professional and discreet approach to confidential and commercially sensitive information.
The ability to work independently while building effective relationships across a wider team.

Experience within defence, marine, engineering or other regualted environment, or exposure to procurement, financial administration or document control, would be advantageous but is not essential.

Most importantly, we are looking for someone who takes pride in being organised, enjoys supporting a busy team and understands the impprtance of accuracy, confidentiality and completing tasks to a high standard.

Benefits

This is an opportunity to join a growing and evolving multi-company group in a permanent role supporting an important srea of the business.

The successful candidate will benefit from;

A varied role with exposure to project administration, procurement, finance, document control and compliance.
The opportunity to gain experience within the defence and marine sectors.
Regular interaction with Project Managers, operational teams and group support functions.
The opportunity to contribute to improvements in processes, systems and ways of working.
A supportive working environment within the wider Group Business Support team.
Opportunities to develop broader business and project support experience as the Group continues to grow.

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How to Apply

If you are an experienced administrator looking for a varied permanent role where organisation, accuracy and intitive are valued, we would be pleased to hear from you.

Please submit your CV and a brief covering letter outlining your relevant experience and why you are interested in joining Shearwater Marine Group through the "Apply Now" link on this page.

Appointment will be subject to satisfactory pre-employment checks and any security or customer requirements applicable to the work being supported.