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Office Manager

London
2- 3 Years
Upto Â£39,000 per year
Full time

Job Description

Support company operations by maintaining office systems and supervising staff.
Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
Define procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Establish standards and procedures, measuring results and making necessary adjustments.
Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
Provide general support to visitors
Responsible for creating PowerPoint slides and making presentations
Manage executives' schedules, calendars, and appointments
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Ensure that results are measured against standards, while making necessary changes along the way
Allocate tasks and assignments to subordinates and monitor their performance
Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
Perform review and analysis of special projects and keep the management properly informed
Determine current trends and provide a review to management to act on as well as Carry out any additional tasks as required to meet business needs.

Qualifications and Skills:

Proficiency with common office software and customer relationship management tools.
Ability to multitask, prioritize to-dos, and maintain an organized office environment.
Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
Ability to identify and resolve issues related to office operations, facilities, or staff.
Builds relationships with colleagues, manages conflict, and fosters a positive office environment.
Experience supervising staff, delegating tasks, and providing training and mentorship.
Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
Ability to manage budgets, track expenses, and ensure financial compliance.
Efficiently manages time and deadlines to ensure smooth office operations.
Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
Comfort with changing priorities and a dynamic work environment.

Education and Requirements:

High school diploma, GED, or equivalent
Two to three years’ experience in an office setting manager

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Potru Ltd, registered with Companies House. Company Reg No. 12895750

VAT Registration No: 364444294

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Office Manager

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Office Manager

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