EU Project Manager (Senior Adviser)

Researchers at NORCE work on some of society’s major challenges within areas such as climate, energy, technology, health, society and the ocean. Many of our research and innovation projects are carried out in large international consortia and funded through European research and innovation programmes.

Successful EU projects require strong administrative project management, a solid understanding of EU rules and requirements, and structured follow-up of finances, reporting, agreements and consortium partners. This is where you come in.

As an EU Project Manager, you will work closely with researchers, scientific project coordinators, consortium partners and support functions. A key part of the role will be to take responsibility for the administrative management and coordination of EU projects coordinated by NORCE. You will also contribute to the development of new proposals, contract preparation and project establishment.

We are looking for someone with solid experience in the administrative management of EU-funded research and innovation projects who enjoys working at the intersection of project management, finance, compliance, reporting and international collaboration.

The position is a 100% permanent position within Project Support, which supports NORCE’s research environments throughout the project lifecycle. Project Support is part of the Resource Centre for Research and Innovation, and the position reports to the Head of Project Support. The position is located in Bergen.

Responsibilities and work area

The position involves administrative advice, coordination and follow-up throughout the lifecycle of EU-funded research and innovation projects, from proposal preparation and contracting to implementation, reporting and project closure.

Your main responsibilities will include:

• Administrative project manager for EU projects coordinated by NORCE:

  • Planning and coordinating the administrative implementation of projects in close collaboration with the scientific project coordinator.

  • Following up consortium partners, deliverables, milestones and reporting deadlines.

  • Coordinating scientific and financial reporting to the European Commission.

  • Following up project budgets and finances in collaboration with the project coordinator and controller.

  • Supporting compliance with the Grant Agreement, Consortium Agreement and other relevant EU requirements.

  • Maintaining dialogue with the European Commission, consortium partners and other relevant stakeholders.

• Administrative support in the development and quality assurance of proposals, including budgets, administrative data, eligibility requirements and partner information.

• Financial and contractual clarifications and the establishment of agreements in collaboration with relevant support functions.

• Internal training, knowledge sharing and the development of common processes, routines, tools and templates for EU projects.

The list of responsibilities is not exhaustive, and other tasks may be assigned based on your expertise, the division of responsibilities within the team and NORCE’s needs.

Qualifications and Attributes

Education

• A master’s degree in a relevant field is required

• Further education or training in project management, finance, governance or related areas is an advantage

Experience

• Experience with administrative project management, consortium coordination or similar responsibilities in large international projects (minimum 3 years).

• Experience with EU Framework Programmes and a good understanding of the requirements that apply throughout the project lifecycle (minimum 3 years).

Specific competence

• Knowledge of the research institute sector and the Norwegian and European research and innovation funding landscape is an advantage.

• A good understanding of the legal and financial requirements applicable to EU-funded projects, including project budgeting, financial follow-up, reporting and documentation for audits.

• Strong digital skills and experience with relevant project management, financial and collaboration tools.

• Excellent written and spoken English.

Personal qualities

We are looking for someone who:

• Works independently, systematically and in a structured manner.

• Takes ownership of their area of responsibility and follows tasks through to completion.

• Has a good understanding of roles and responsibilities and collaborates effectively with both scientific and administrative colleagues.

• Communicates clearly and professionally with international partners.

• Is comfortable handling complex issues and making independent assessments.

• Has the capacity to manage several parallel processes and deadlines.

• Is solution-oriented and committed to quality, compliance and effective project implementation.

• Enjoys sharing knowledge and contributing to the development of common working methods.

• Understands how strong administrative project management can reduce risk and contribute to successful international research projects.
  

We offer

• A key role in large international research and innovation projects.

• The opportunity to work closely with researchers, project coordinators and partners in Norway and internationally.

• A strong professional environment within Project Support, working closely with colleagues and other support functions across NORCE.

• Flexibility in organising your working day, additional days off and other benefits supporting a good work-life balance.

• Competitive pension and insurance schemes.

• Salary by agreement.

• NORCE offers Norwegian language training to all new employees with a non-Norwegian background.

How to apply

We hope you would like to contribute to the successful administrative management of NORCE’s EU-funded research and innovation projects.

Please submit your application electronically by clicking the application button.

Your application should include:

• A motivation letter describing your interest in the position and your relevant experience with EU-funded projects

• CV

• Copies of relevant diplomas

If you have questions about the position, please contact Head of Project Support Ellen Ingeborg Hætta, +47 988 01 001 / ellh@norceresearch.no or Domain Lead EU Xavier Ponte Font, +47 56 10 70 22/ xavi@norceresearch.no.

At NORCE, we are committed to ensuring diversity, equity and inclusion. We encourage all qualified individuals to apply for available positions regardless of gender, age, disability, or ethnic background.

Candidates are expected to openly offer relevant information about themselves during the recruitment process. Furthermore, one can expect background checks to be conducted on candidates in the final phase of the recruitment process. NORCE uses external actors to carry out such background checks.