ADMINISTRATIVE MANAGER based in Athens

In LPP Greece, we are currently looking for an ADMINISTRATIVE MANAGER based in Athens 

ABOUT US

LPP S.A. is one of the largest fashion companies in Central and Eastern Europe. The company has been operating steadily in Poland and abroad for more than 26 years, successfully meeting market demands in the field of clothing.

LPP S.A. manages 5 fashion brands: Reserved, Cropp, House, Mohito, and Sinsay, each of which addresses a different audience.

The company lists over 4.000 stores in its network and additionally has online stores for each of its Brands. It has a presence in 46 markets.

We are ambitious, which means that we are constantly looking for new challenges and striving to improve.

Our biggest strength is our team, which today consists of more than 63.000 talented people in its offices and stores. Their passion motivates us to still have the energy and courage to reach for more.  

ROLE OVERVIEW:

The Administrative Manager serves as a strategic operational partner to the Managing Director, centralizing corporate office operations and driving organizational efficiency across our retail network. In this role, you will lead the headquarters' administrative function, manage corporate facilities, and act as a critical bridge between executive leadership, creative teams, and regional retail stores.

Core Responsibilities

• Managing Director Partnership: Provide high-level operational support to the Managing Director, including managing strategic calendar priorities, filtering critical communications, and preparing executive briefings.
• Corporate HQ Facilities & Operations: Oversee all corporate office logistics, space planning, security, utility vendors, and large-scale procurement for headquarters.
• Network-Wide Compliance & Policy: Standardize and enforce administrative workflows, loss prevention frameworks, and health and safety policies across all corporate and retail locations.
• Vendor & Contract Management: Negotiate and manage enterprise-level corporate contracts, tracking service level agreements (SLAs) for logistics, fixtures, packaging, and technology vendors.

Key Operational Responsibilities:

• Maintain records and databases of local authorizations.
• Represent the company during visits from local authorities.
• Record and renew guarantee letters in coordination with relevant departments.
• Manage the allocation of fixed assets, including insurance, registrations, permits, and related services.
• Manage supplier relationships and monitor budgets and costs associated with fixed assets.
• Manage contractual agreements, budgets, costs, and compliance-related matters.
• Organize maintenance services and manage rental assets as needed.
• Sponsorships and Donations in cooperation with EB
• Coordinate with partners and beneficiaries to maximize mutual benefits.
• Engage with internal team members and stores to organize sponsorshi projects.
• Order working tools and devices.
• Prepare access to mailbox platforms and servers.
• Ensure all necessary resources are available for new employees to begin work effectively.
• Coordinate with internal departments and brokers for company insurance matters
• Oversee the sustainability reporting process, ensuring accurate data collection and guidance for involved personnel.
• Oversee and manage a team of administrative staff.
• Delegate tasks, provide guidance, and ensure team performance meets company standards.
• Translate necessary documents and organize their legalization.
• Perform other administrative duties as required.

Requirements

• Bachelor's degree in Business Administration or related subject.
• Previous experience of more than 3 years, in a similar position.
• Work experience in a retail clothing company will be an added advantage.
• Strong organizational skills and ability to prioritize workload.
• Strategic thinking and adaptability to unforeseen situations.
• Strong communication and collaboration skills in both written and spoken the local language and English
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and negotiation skills.
• Problem-solving abilities and critical thinking.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Understanding of local regulations and compliance requirements.
• Familiarity with sustainability practices and reporting.
• Project management skills.
• Leadership and team management skills.

Benefits

• Competitive salary package.
• Annual bonus grant by the target setting related to the company's profitability.
• Private health insurance.
• Meal Vouchers.
• Discounts for purchases at LPP stores in Greece and online.
• Provision of company mobile phone, and laptop.
• Employee Assistance Program (HELPP).
• Continuous training and education.
• Prospects for growth and development within the company.
• Pleasant working environment.

Η LPP GREECE που εδρεύει στην Αθήνα, στην οδό Άγγελου Πυρρή 5 & Ευήνου, ως Υπεύθυνος Επεξεργασίας επεξεργάζεται τα προσωπικά σας δεδομένα αποκλειστικά στο μέτρο που απαιτείται κατά την διαδικασία συνέντευξης και ενδεχόμενης πρόσληψης και έχει λάβει όλα τα κατάλληλα τεχνικά και οργανωτικά μέτρα για την προστασία των προσωπικών δεδομένων σας σύμφωνα με την ισχύουσα ελληνική νομοθεσία και τις διατάξεις του Γενικού Κανονισμού Προστασίας Προσωπικών Δεδομένων (ΕΕ) 2016/679. Τα δεδομένα που γνωστοποιείτε στην LPP GREECE  μέσω της αίτησης σας θα διατηρούνται για τυχόν μελλοντική χρήση για χρονικό διάστημα ενός έτους από τη λήψη τους προς αξιοποίηση μελλοντικής πρόσληψης. Για την εκπλήρωση των ανωτέρω αναφερομένων σκοπών επεξεργασίας των προσωπικών σας δεδομένων η LPP GREECE  δύναται να γνωστοποιεί ή να διαβιβάζει προσωπικά δεδομένα που μας έχετε δώσει σε θυγατρικές ή συνδεδεμένες με την LPP GREECE εταιρείες. Μπορείτε ανά πάσα στιγμή με αίτημα σας στην  LPP GREECE να ασκήσετε τα δικαιώματα που προβλέπει ο Κανονισμός, συμπεριλαμβανομένου του δικαιώματος ενημέρωσης και πρόσβασης, διόρθωσης, διαγραφής, περιορισμού της επεξεργασίας,  φορητότητας και του δικαιώματος αντίρρησης ως προς την επεξεργασία μέσω email στη διεύθυνση privacygreece@lpp.com, αλλά και να απευθυνθείτε στην Αρχή Προστασίας Προσωπικών Δεδομένων (www.dpa.gr).