Fleet Administration Co-Ordinator

Hireco TL Ltd. is one of the UK and Ireland’s leading vehicle leasing and maintenance providers, with over 40 years of industry experience. Managing a fleet of more than 8,000 assets, we are the UK’s number one purchaser of trailers and a trusted partner to over 70 of the UK’s top 100 transport companies. We are a growing and forward-looking business and have recently invested significantly in our people and infrastructure. We have just moved into a new, purpose-built multi‑storey facility in Mallusk, Newtownabbey, designed to support our expanding operations and provide a modern, professional working environment. Our site offers free on‑site parking, an on‑site canteen, and excellent facilities, creating a positive and supportive workplace. As the business continues to grow, we are committed to developing our people and offering genuine opportunities for career progression. The Job Role: We’re looking for an organised, customer-focused Fleet Coordinator to join our operations team in Newtownabbey. This is a key role at the heart of our fleet operation, where you’ll help ensure vehicles are maintained, defects are resolved quickly, and customers are kept fully informed. If you enjoy problem-solving, working in a fast-paced environment, and being the link between customers, workshops, and suppliers, this role offers real responsibility and visibility. What You’ll Be Doing Customer & Operational Support Act as a main point of contact for customers via phone and email Respond to maintenance issues and defects efficiently and professionally Coordinate breakdown support to minimise vehicle downtime Keep customers updated with clear, timely communication Fleet & Maintenance Coordination Plan and schedule routine maintenance, annual inspections, and defect repairs Work with internal systems and telematics to track fleet activity Ensure fleet records and compliance documentation are accurate and up to date Supplier & Cost Control Liaise with third-party suppliers and repair agents Raise and manage purchase orders in line with agreed pricing Use judgment and experience to select the most effective repair solutions Reporting & Administration Maintain accurate records and produce operational reports Support team priorities and assist with workload management Contribute to continuous improvement and ad hoc operational projects. What We’re Looking For Experience At least 1 years’ experience in a coordination, fleet, transport, or operations role (desirable) Customer service experience in a fast-paced environment Exposure to fleet, transport, logistics, or vehicle maintenance is an advantage, but not essential Skills & Attributes Strong communication skills with confidence on the phone and email Calm, logical problem-solving approach Well organised, with the ability to prioritise tasks and meet deadlines Comfortable using Microsoft Excel and Word (intermediate level) Able to work independently while contributing positively to a team environment What You’ll Get in Return Competitive salary (depending on experience) 33 days annual leave (including public holidays) Competitive pension contribution Private medical insurance Employee Assistance Programme Free on-site parking Ongoing training and genuine opportunities for career development A stable, weekday-only role with no weekend working