Finance Coordinator

Finance Coordinator

Locations: Dublin, Ireland

Reference: VA397

Type: Permanent

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WHAT WE DO

Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.

OUR PEOPLE

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

LEADERSHIP BEHAVIOURS

We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.

COMMITMENT TO EQUALITY

Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

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ABOUT THE ROLE

The Finance Coordinator provides financial and administrative support to Global Service Delivery, ensuring that operational expenditure, supplier invoices, purchase orders and financial records are accurately coordinated and maintained.

Working closely with the Global Service Delivery Manager and Service Delivery Managers, the role supports financial processes across Gravity Media’s service delivery activities, helping ensure effective cost administration, accurate reporting information and compliance with company financial procedures.

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KEY RESPONSIBILITIES

Financial Administration

• Coordinate the processing of supplier invoices, ensuring appropriate approvals and supporting documentation are in place.
• Raise and administer purchase orders in line with company procedures.
• Maintain accurate records of expenditure, purchase orders and outstanding commitments.
• Coordinate supplier onboarding documentation and maintain supplier records.
• Monitor invoice and payment queries, liaising with Finance and suppliers as required.

Service Delivery Financial Support

• Work with Service Delivery Managers to coordinate and track operational expenditure.
• Maintain financial trackers covering supplier costs, purchase orders and departmental expenditure.
• Ensure costs are allocated to the appropriate projects, services or cost centres.
• Assist with the collection of financial information for management reporting.
• Highlight discrepancies, outstanding commitments or financial administration issues to the Global Service Delivery Manager.
• Support the financial administration of operational projects and service delivery activities.

Procurement and Vendor Management

• Review supplier invoices and supporting documentation.
• Assist with purchase order management and invoice tracking.
• Support vendor onboarding and financial documentation processes.
• Liaise with Accounts Payable to ensure timely processing and payment of invoices.

Expenses and Supplier Coordination

• Coordinate employee and operational expense submissions.
• Check supporting receipts, documentation and management approvals.
• Monitor corporate card expenditure and outstanding expense claims.
• Liaise with suppliers and internal teams to resolve routine financial queries.
• Maintain accurate supplier and expenditure documentation.

Financial Reporting and Compliance

• Coordinate employee and operational expense submissions.
• Check supporting receipts, documentation and management approvals.
• Monitor corporate card expenditure and outstanding expense claims.
• Liaise with suppliers and internal teams to resolve routine financial queries.
• ​Maintain accurate supplier and expenditure documentation.

H&S

Adhering to our company H&S policy and ensuring that all company risk assessments are observed where applicable to your role, taking ownership of improvements and escalating concerns where necessary.

ISO

Contribute to the continual improvement of our management systems to ensure compliance with our legal obligations and maintain certification.

SKILLS AND EXPERIENCE

Essential

• Experience in finance administration, accounts payable or finance coordination.
• Understanding of purchase orders, supplier invoices and expense administration.
• Strong organisational skills and attention to detail.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Ability to manage competing priorities and deadlines.
• Strong communication skills and confidence working with operational stakeholders.Desirable

• Experience in broadcast, media, technical services or live production environments.
• Experience supporting operational or service delivery teams.
• Familiarity with financial systems and purchase order processes.​

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This job description is a written statement of the essential characteristics of the job and is not intended to be a complete, detailed account of all aspects of the duties involved. Gravity Media is an equal opportunities employer and aims to ensure that no job applicant or employee receives less favourable treatment on the grounds of any protected characteristics.

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