Supplies Manager

Healthcare & Clinical

Oxford

£45,000

Supplies Manager | Permanent | £45,000 per annum + Bonus | Oxfordshire

Castlefield is proud to be working exclusively with Welbeck Health Partners, one of the UK’s most progressive private hospital groups, on the next phase of their growth plans.

Welbeck Health Partners is redefining private healthcare in the UK through consultant‑led, day‑case specialist centres designed around exceptional patient experience. With leading consultants across multiple specialist services, Welbeck delivers world‑class diagnostics, minimally invasive treatments, and seamless care pathways.

The Role:

We are currently looking for a Supplies Manager for Welbeck’s brand-new, state-of-the-art multi-specialty centre in Oxford which is due to open in early 2027.

As the Supplies Manager you will be responsible for providing an effective supplies management service for the Centre by managing all product stock levels, stock location details, demand capture and distribution of goods supplied through all departments. As the centre develops and expands, this role offers significant scope for professional growth and the opportunity to contribute to shaping the future of premium healthcare delivery in the region.

Duties will include:

Utilise supplies management systems to effectively manage the ordering, receipting and tracking of goods.
Coordinate with the Procurement team to set up and onboard new suppliers.
Negotiate competitive pricing and commercial terms with suppliers to achieve value for money.
Monitor supplier performance and compliance against agreed service contracts.
Conduct regular reviews of stock levels in accordance with agreed schedules, ensuring appropriate availability across the business.
Develop and maintain effective supplier relationships, providing a high standard of customer service and resolving supply-related queries promptly.
Review and approve supplier invoices, ensuring accuracy and alignment with associated purchase orders.
Work closely with Accounts Payable (AP) to resolve accounts placed on hold, address invoice queries and confirm receipt of supplies.
Manage loan kit coordination, working closely with the CSSD Instrument Coordinator to ensure kits are received, tracked and prepared for timely collection following use, minimising avoidable charges.
Cost new procedures based on theatre usage, analysing costs by procedure and consultant.
Regularly review the net profitability of existing procedures, identifying areas requiring further investigation or action.
Maintain strong working relationships with the Commercial, Procurement, Accounts Payable (AP) and Accounts Receivable (AR) teams.
Monitor billing activity and identify procedures requiring costing, supporting accurate and timely financial management.

The Person:

The successful Supplies Manager will:

Demonstrate a strong commitment to quality and continuous improvement, consistently promoting high standards in the delivery of care across the surgery centre.
Work collaboratively to deliver excellent customer service through effective and efficient stock management.
Value diversity and individual differences, demonstrating integrity, openness and professionalism at all times.
Treat colleagues, customers and stakeholders with compassion, empathy, dignity and respect.
Communicate openly and effectively, ensuring relevant information is shared clearly and appropriately.
Work effectively across teams and organisational boundaries, promoting collective success by listening to, involving and valuing the contributions of others.
Use evidence and insight to drive improvements, increase efficiency and identify opportunities for innovation.
Demonstrate a commitment to continuous professional development, actively supporting the learning and development of both yourself and others.

Benefits:

27 days annual leave + 8 bank holidays
Discretionary annual bonus scheme
Enhanced pension scheme
Private medical insurance
Cycle to Work scheme
Car salary sacrifice (post probation)
Store discounts/savings
Corporate Eyecare
Progression and CPD

How to Apply:

All interest, queries or applications to the Supplies Manager position at Welbeck Oxford, will be handled exclusively via Castlefield. To apply for this role, please submit your CV via the apply button. For more information use the below contact information:

M: 07833 456 470 | T: 0161 938 7242

dominic.parkinson@castlefieldrecruitment.com

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