Administrator

Administrator

Salary: £25,000 per year

Hours: 37.5 hours per week

Location: Sunderland

Contract type: Permanent

Closing Date: 27th October 2026

Please quote job reference: ABL 933

Role Purpose:

· The role of the Administrator will be to provide administration support for a smoking cessation service. The post holder will be responsible for a range of administration, ensuring the smooth running of the office and the administration of the programmes to meet targets and deadlines set by the funding bodies.

Key Duties and Responsibilities:

As an Administrator for the Sunderland Stop Smoking Service, you will provide comprehensive administrative and clerical support to ensure the smooth and efficient running of the service. You will manage incoming calls and healthcare referrals, direct enquiries to the appropriate team members, welcome clients to reception and arrange appointments using calendar systems. You will maintain accurate and confidential client records across electronic databases and paper files, process information within required timescales, and prepare correspondence, reports, meeting minutes and other documentation. Working collaboratively with colleagues, Project Leads and Managers, you will monitor workloads and service targets, support the identification of suitable venues in line with service demand and budget requirements, and ensure administrative tasks are completed efficiently. You will use a range of IT systems, including Microsoft Word, Excel and Publisher, follow established processes for allocating and completing work, and provide flexible cover for colleagues during periods of annual leave or sickness, contributing to a professional, responsive and client-focused service.

Skills & Competencies required:

• Be an experienced administrator used to working in a health and/or community setting or have experience in a customer service environment.

• Experienced working with Microsoft Office and health related database systems

• Positive and proactive working at pace with multiple tasks

• Adept in communication; positive and welcoming communication style with all patients, health professionals and colleagues

• Build strong relationships; good team player happy to work as part of a team and work independently on own tasks

• Quality driven; you naturally seek high standards and actively seek to improve them.

• Value and remain open to new ideas and perspectives

Employee Benefits:

• Birthday Day off
• Flexible Annual Leave scheme
• Employee Referral scheme
• 37.5 hours working week
• Flu jabs
• Blue Light Card
• Cycle to work scheme
• Leadership and staff away days
• Training and Development

Please note that we are not able to offer sponsorship for this role

Blank Application-formDBS-003-4 – CopyDownload

933 JD Admin SunderlandDownload

Recruitment-pack-2024-51Download

Facebook

Twitter

Linkedin